Privacy Policy - RailwayHRMS Application

Effective Date: January 1, 2026

Last Updated: April 7, 2026

1. Introduction

This Privacy Policy outlines your rights regarding your personal information and the general principles applied by RailwayHRMS to the handling of your data. By using the RailwayHRMS mobile application or services, you agree to the practices described in this statement.

2. Our Commitment to Your Privacy

We believe that all users should be able to trust RailwayHRMS with their personal and professional information. To uphold this trust, we follow these key privacy principles:

Compliance: Process personal information in accordance with this statement and all applicable laws.

Transparency: Be clear about how we collect and handle your data.

Legitimacy: Process personal information only for legitimate service purposes and dispose of it securely when no longer required.

Control: Enable you to exercise choice and control over your personal information.

Security: Ensure the safety of your data through rigorous technical and organizational measures.

Design: Build privacy and data protection into our products by design.

3. What Data Do We Collect?

The data collected varies based on the specific modules of RailwayHRMS you utilize. Generally, we collect information to:

Provide the HR management services you request.

Improve the application’s performance and your user experience.

Enhance account security and authentication.

4. Use of Personal Data

We may use the personal data provided to us for the following purposes:

To provide, maintain, and improve RailwayHRMS services.

To perform internal administration, payroll processing, and HR operations.

To send notifications regarding service changes, policy updates, or administrative alerts.

To personalize and enhance your experience within the application interface.

5. Storage and Transfer of Personal Data

By submitting your personal data, you agree to its transfer, storage, and processing. We take all necessary steps to ensure your data is treated securely.

We retain personal information for a reasonable length of time to preserve the integrity of our databases, comply with statutory labor laws, and support ongoing HR services. Upon valid request or legal requirement, we will erase or archive your personal information.

6. Sharing of Personal Data

We do not sell your data. We may share your personal data only in these circumstances:

With relevant departments or third parties necessary to provide a service you requested (e.g., banking partners for payroll).

With subsidiaries, affiliates, and service providers performing work on our behalf.

In response to legal requests or to enforce our terms of service.

With your explicit consent.

7. Security Precautions

Your RailwayHRMS profile is password-protected to safeguard your sensitive information. While we employ industry-standard measures to secure your data, please be aware that no method of transmission over the internet is 100% secure.

8. Data Retention

We process personal information for legitimate business purposes and retain it only as long as necessary to achieve those purposes. Once the data is no longer required for HR operations or legal compliance, it will be disposed of safely.

9. Changes to This Privacy Policy

We may update this policy from time to time to reflect changes in our practices or legal obligations. Significant changes will be communicated through the app or other official channels. Continued use of RailwayHRMS constitutes consent to the updated policy.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please reach out to us at:

Email: connect@onenetwork.pk